Bookkeeping for trades, in plain words.
Easy Accounting AI keeps the books for trade micro-businesses — electricians, plumbers, pool service, painters, inspectors — with no accounting jargon. You just track three things:
Bilingual English / Spanish — the whole app switches language with one tap. Separate books for each of your businesses.
Made for solo pros and small crews (0–5 employees) in the trades
Everything a small trade business actually needs
Not a trimmed-down accounting suite — the essentials, done simply: charge, collect, track, and be ready for tax season.
Invoices & payments
Invoices with line items and tax, in a few taps. Get paid the way your clients actually pay:
- Card and ACH
- Zelle, cash and check
- Every payment recorded against its invoice
Estimates with signature
Send an estimate, the client signs it right on the phone, and it turns into an invoice with one tap when the job is approved. No re-typing anything.
Automatic collections
Clients who owe you get polite, escalating reminders automatically — plus a late fee you configure — so you stop chasing payments by hand.
Expenses with a photo
Snap a photo of the receipt and the expense is saved — the details are read automatically. Rent, insurance and other recurring expenses record themselves.
Profit per job
For every job: what you billed, what it cost you, and the margin you kept. Know which work actually makes you money — and which doesn't.
Miles at the IRS 2026 rate
Log your work miles and the app applies the IRS 2026 rate — 72.5¢ per mile — and keeps your deduction total ready for tax time.
Sales tax, tracked
See what you've collected in sales tax, what you've already remitted, and what's still pending — no end-of-quarter surprises.
Talk to Easy AI
Work by voice or text, in English or Spanish. Say “create an invoice for García for 450” or ask “who owes me?” — and get it done.
Your numbers at a glance
A simple balance and your monthly cash flow, always current. And if you run more than one business, each one keeps its own separate books.
Tax season, without the shoebox
All year, the app quietly sorts your income and expenses into the categories your return needs. When tax time comes, everything is already organized — for you and for your accountant.
- Schedule C mapping — every category lined up with the IRS Schedule C lines a sole proprietor files.
- Quarterly reminders — a heads-up before each federal estimated-tax due date, so penalties never catch you off guard.
- Tax package in CSV — one export with the whole year, ready to hand to your accountant.
- A free seat for your accountant — your tax pro can look at your books without you paying extra.
- W-9 & 1099 tracking — collect W-9s from your contractors and know who needs a 1099.
- Tax document vault — returns, forms and receipts stored as PDF or photo, all in one place.
Straight talk about taxes
Easy Accounting AI organizes, categorizes and reminds. It does not file your taxes for you.
You (or your accountant) still do the filing — the app just makes sure you both start from clean, complete books instead of a pile of receipts.
Your crew's pay, under control
Keep a clean record of who you paid, how much, and what's still owed in payroll taxes — W-2 employees and 1099 contractors alike.
What the app keeps for you
- W-2 employees and 1099 contractors, with help telling them apart
- Every payment recorded with its gross / net / tax breakdown
- Payroll taxes you still owe, always visible
- Reminders for Forms 941, 940 and W-2 deadlines
- Pay stubs in PDF for your crew
- Import your payroll data in CSV from your provider
The honest line on payroll
Easy Accounting AI does not pay your crew and does not file payroll taxes. Think of the app as your control book: it records, tracks what's owed and reminds you of dates. A payroll provider is the cashier who actually moves the money and files with the IRS.
Easy Accounting AI — the control book
Registers every payment, tracks payroll taxes payable, keeps stubs and deadlines in order.
Your payroll provider — the cashier
External services such as Patriot, OnPay or Gusto run the actual payroll, pay your crew and file the forms. You hire them separately — and import their payroll data into the app by CSV to keep your books up to date.
Your field apps feed your books
Easy Accounting AI shares one financial hub with the other Easy trade apps — so work done in the field shows up in your accounting without re-typing it.
- Finishing an inspection sends the client, the property and a draft invoice to Accounting
- The inspection summary travels with it — the invoice lines arrive ready to price
- Finds the client (email, then phone, then name) and creates the draft invoice — flagging “price needed”, since pricing is set here, in Accounting
- Detects duplicates, so an inspection never gets billed twice
- When the client pays, Accounting tells Easy Casa — and the inspection report PDF unlocks for the client
Easy Accounting AIBooks & billing hubEasy Casa Inspection AIConnected today
Easy Mileage GPSAutomatic mileage
Easy Pool AIOn the wayThe vision: every Easy trade app connected to the same accounting hub — work in the field, books up to date.
One flat monthly price with everything included — no caps, no per-user fees, no add-ons. Join the waitlist and be first to know the release date.
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Does Easy Accounting AI file my taxes?
Does it pay my employees?
Does the app come with sample data so I can try it?
English or Spanish?
I run two businesses. Can I keep them separate?
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